Events Manager – [Charlotte, NC]

Department: Development
Reports To:
Development Manager
Location: Charlotte NC

POSITION PURPOSE

The Events Manager is responsible for developing and managing internal and external annual fundraising events.  Key responsibilities include planning and analyzing cost-effective events, setting and meeting revenue goals, forming relationships with and soliciting event sponsors and donors, coordinating sponsors, contractors/vendors and volunteers and stewardship of key relationships including individual donors, sponsors, vendors, volunteers and other partners.  Ensures collaboration and alignment with other internal stakeholders such as Programs, Marketing, Donor Relations and Grant Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES (IN PRIORITY ORDER)

  • Plan and produce agency’s key fundraising events thru effective timeline management, committee coordination and effective communications to all constituents.
  • Accountable for developing and meeting event revenue goals.
  • Works in partnership with development staff and committees to identify, cultivate and solicit financial and in-kind donations/sponsorships from individuals, businesses and civic groups.
  • Coordinates event volunteers and provides a unique and rewarding experience for our unpaid staff.
  • Coordinates with marketing and communications role to ensure appropriate and timely announcements, promotion and publicity, marketing materials, recognition and follow up post-event.
  • Supports third-party events to ensure partners are receiving necessary promotion, agency information, volunteers, etc. to maximize results.
  • Identify best vendors, venues and partners to ensure the best possible experience for event participants and to ensure budget considerations are met.
  • Ensure proper recognition is given to sponsors, partners, in-kind donors and volunteers pre-event, during the event and post-event.
  • Utilize donor database and other fundraising/event management tools to ensure proper donor cultivation, stewardship and relationship management.
  • Provide timely event updates and results to agency leadership and committees.
  • Work with donor relations coordinator to create and manage registration and fundraising pages for internal and external events.
  • Other duties as assigned.

TRAVEL REQUIREMENTS (LIST AS A % OF TOTAL WORK TIME)

15-20%

Critical Job Specific Competencies

 

 High Performance Indicators

 

COMMUNICATION & INTERPERSONAL SKILLS

 

Organizes and expresses ideas and information clearly, using appropriate and efficient methods of conveying the information. Is sensitive to the needs, feelings and capabilities of others. Approaches others in a non-threatening and pleasant manner and treats them with respect. Expresses alternative points of view in a non-threatening way. Participates in tasks to assist others in agency projects or events; Maintains a harmonious atmosphere and relationships with other agency personnel.

 

TEAMWORK

 

Works on projects as part of a team, exchanging ideas and contributing skills that complement those of the other team members. Fulfills commitments to team members.

 

INITIATIVE & SELF-DEVELOPMENT

 

Strives to learn and improve. Seeks out ways to better themselves and the company. Takes on responsibilities. Does not remain idle – is hard working and self-motivated.  Pushes self for results; sets clear objectives and measures; monitors process and progress.  Seeks professional development.

 

CONTINUOUS QUALITY & PERFORMANCE IMPROVEMENT

 

Able to encourage team members to share ideas that lead to improvement; minimize barriers to accomplishing the team’s work; hold others accountable for identifying and removing obstacles that negatively affect quality; monitor process for quality and efficiency issues that become targets for improvement; establish measures / benchmarks to track performance.

 

DECISIVENESS & JUDGEMENT

 

Able to consider both the short and long term impact of decisions; plan for how the consequences of decisions affect the team; coach others to make effective decisions; hold others accountable for making sound decisions; make and act on decisions even if they are unpopular.  Able to establish resources and/or processes to gather information/data for problem solving or analysis; create an environment that supports cross-functional analysis and problem solving; ensure that organization-level decisions are based on data and sound reasoning.

 

FLEXIBILITY & ACHIEVING CHANGE

 

Able to help others overcome their resistance to change; gain others’ willing participation for change initiatives; help others translate new change goals into practical implementation steps and adapt to change without disruption of productivity.   Able to pursue and generate innovative ideas that further the group or team’s goals and foster an environment that encourages innovation.

 

GETS RESULTS

 

Able to create an environment of accountability for meeting agreed upon expectations; hold others accountable for managing the performance of a group; eliminate barriers to group performance; lead/champion efforts that increase productivity and goal accomplishment throughout the group or team; drive the implementation of systems that reward employees for contributing to group or team goals.

 

STRATEGIC ALIGNMENT

 

Able to ensure that all systems are aligned toward achieving strategic goals; continually communicate and reinforce the highest priority initiatives to keep the group focused on the right things; hold others accountable for meeting the needs of the group rather than optimizing the performance of only their function; ensure that the group or department has broad strategies and plans that focus on community needs; set and articulate a compelling vision for the group.  Able to focus team on delivering services in a way that enhances / maximizes performance.

 

AGENCY ADVOCACY

 

Recognizes and promotes the needs of the agency through one-to-one meetings, speeches, and other communication tools.  Represents the agency in a positive manner; Actively assisted in a sufficient number of agency events encouraging a team atmosphere.

 

VALUING DIVERSITY

 

Able to make diversity/inclusion an integral part of overall long term plan; sponsor/mentor individuals from a variety of backgrounds and perspectives; communicate and enforce a department-wide zero-tolerance policy toward inappropriate, illegal or discriminatory behaviors.  Able to communicate internally and externally that diversity/inclusion is an integral part of how your organization does business.

 

PROFESSIONAL ETHICS

 

Arrives to work on time; is accountable for whereabouts; consistent attendance; timely lunch hours; on time to meetings;   Exhibits positive verbal and nonverbal communication; Exhibits professional dress and speech; adheres to the agency’s policy of confidentiality.

 

 

Key Relationships

Provide and/or Receive Routine Information

 

Work In Partnership with Others  to Accomplish Individual Tasks

 

Educate and Mentor Others

 

Persuade and Influence Others & Outcomes in Complex Situations

 

Internal Relationships

 

X

 

X

 

X

 

X

 

External Relationships

 

X

 

X

 

X

 

X

 

Education Level (minimum & preferred educational requirements necessary to perform this job successfully):

Minimum of a Bachelor’s degree required.

Years of  Related Work Experience (minimum & preferred related work experience necessary perform this job successfully):

2-3 years of related work experience in the area of event management in a nonprofit or corporate setting.  Experience in youth development field, a plus.

SKILLS AND KNOWLEDGE

 

Required Preferred
Ability to communicate in English, both orally and in writing

 

X

 

 
Standard office equipment (phone, fax, copier, scanner, voice mail, email)

 

X

 

 
Demonstrated ability to quickly learn about youth development / program design

 

X

 

 
Demonstrated ability to make presentations that move people to action

 

X

 

 
MS Outlook (Intermediate)

 

X

 

 
MS Word (Intermediate)

 

X

 

 
MS Excel (Intermediate)

 

X

 

 
MS PowerPoint (Intermediate)

 

X

 

 

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS (Describe any specific work place conditions and/or physical abilities that are related to and/or required by this job)

Minimal physical requirements to include walking, standing, sitting at work station; normal office environment.

Equal Employment Opportunity

BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability, or any other federal, state of local protected class.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBSCC may change the specific job duties with or without prior notice based on the needs of the organization.

APPLICATION PROCEDURE:

The cover letter and resumes should be submitted to careers@bbbscentralcarolinas.org.