Finance Coordinator [Minneapolis, MN]

Role: Finance Coordinator

Agency: Big Brothers Big Sisters Twin Cities

Location: Minneapolis, MN

Primary Function of the Position

Under the direction of the Director of Finance, this position maintains and controls the General Ledger and is responsible for accounting transactions of the organization in compliance with Generally Accepted Accounting Principles (GAAP) ensuring that the financial operating and reporting needs of the organization are met. Duties include AP, AR and journal entries; grant accounting, assisting with the budget, managing the audit, completing monthly and year-end close procedures, and assisting in the review of operating results.

 

Essential Job Functions

  1. General Accounting, Accounts Payable and Payroll Processing
  • Responsible for the monthly financial close, preparation of standard month end journal entries, and monthly reconciliations of general ledger accounts
  • Work with Development staff to accurately record contributions and pledges, prepare deposit weekly and reconcile monthly
  • Maintain and communicate a proper system of internal controls
  • Coordinate Finance Department record retention
  • Assist in preparation for the annual audit and 990
  • Assist in reporting financial information to staff, management and other stakeholders
  • Assist budget managers in accessing accounting software dashboards
  • Grant tracking and invoicing, including Federal grants
  • Process all incoming invoices weekly, complying with internal controls procedures
  • Responsible for payroll processing and supporting the HR Generalist in benefits administration.

 

  1. Create a positive public awareness of BBBS and contribute to the overall success of the agency in order to achieve the BBBS mission.
    • Maintain knowledge of community needs, resources, and networks
    • Communicate in a professional manner with external constituents
    • Work collaboratively to achieve results as specified in the annual business plan
    • Promote teamwork by overseeing and participating in various teams including work groups and interdepartmental meetings
    • Positively represent BBBS in the larger community
    • Support the Advancement Department in recruitment, fundraising, and communication efforts as needed
    • Support the Programs Department with agency-wide initiatives and events as needed (may include weekend events).
    • Contribute to the overall success of the agency in order to achieve the BBBS mission

Qualifications

Education and Experience

  • Bachelor’s degree in Finance or Accounting is preferred with a minimum of one year of experience in a nonprofit environment; or
  • 5+ years of direct comprehensive accounting experience in field in lieu of degree

Knowledge, Skills and Abilities

  • Ability to utilize accounting and payroll software (previous experience with Financial Edge NXT and Paylocity preferred)
  • Intermediate skills in Excel and other Microsoft Office applications
  • Knowledge of and ability to accurately apply Generally Accepted Accounting Procedures (GAAP)
  • Knowledge of internal control procedures to safeguard assets
  • Effective communication and ability to work collaboratively
  • Self-starter able to work independently with minimal supervision
  • Detail-oriented and highly organized work style
  • Ability to meet deadlines and manage multiple priorities to ensure completion of work in a timely and efficient manner
  • Ability to utilize sound judgment when working with secure information and maintain a high level of confidentiality

 

Physical Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines and filing cabinets. This role must be able to remain in a stationary position 50% of the time.

 

Benefits

We care deeply about our employees and know holistic support is essential for our staff to carry out the BBBS mission. Our generous employment package includes BBBS-sponsored health & dental insurance, employer-paid short & long-term disability insurance, and life insurance, Health Savings Account (HSA) or Flexible Spending Account (FSA), paid time off accrual & 13 Paid Holidays, and 403(b) retirement plans with employer match.

We recognize the need for flexible scheduling and remote work. Employees are able to work with their supervisors to identify a schedule that works best for both them and the agency.

 

How to Apply

Qualified candidates can apply online via this link: BBBS Careers. Include a cover letter and resume.

Our hiring process includes phone screens and in-person interviews, reference and background checks for final candidates. All staff are required to be fingerprinted through the Bureau of Criminal Apprehension (BCA) within the first week of employment.