Director, Finance [Philadelphia, PA]

Big Brothers Big Sisters Independence

Position: Director, Finance

Location: Philadelphia, PA

Job Status: Full-time, non-exempt

Reports To: Chief Operating Officer (COO)

Salary Range:  $85-$95K

Effective Date:  10-28-2020

 

AGENCY OVERVIEW

JOIN A FORWARD-THINKING AGENCY THAT SEEKS TO ENSURE THAT ALL YOUTH ACHIEVE THEIR FULL POTENTIAL. Big Brothers Big Sisters Independence (BBBSI) is the largest BBBS agency in the state and fourth largest in the nation. Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth, while working collaboratively to strengthen the quality of the mentoring field and close the mentoring gap.

JOB DESCRIPTION

BBBSI seeks a Director, Finance. This new position reports to the Chief Operating Officer (COO) and will lead and support the agency’s financial services and systems in accordance with policies and objectives developed by senior management; ensuring that incoming and outgoing funds are accounted for using standards that meet generally accepted accounting principles (GAAP), the National Agency’s Standards of Best Practices, and funder requirements.

The successful candidate will be a hands-on, participative manager and will lead and develop an internal team to support the following areas: finance and accounting, grant invoicing and reporting, audit and taxes, agency budgeting and forecasting, and administration (e.g., risk management, IT, facilities). This position needs to be comfortable with higher level strategic financial planning as well as managing the day-to-day accounting functions as the agency seeks and obtains additional funding sources and develops new programs and initiatives.  The successful candidate will have proven ability to effectively communicate with all levels of the organization and primary business partners.

Candidates with a strong connection to the community that BBBSI serves and the Southeastern Pennsylvania/Southern New Jersey area are given preferential consideration. Occasional travel to events and other offices is required, as is some nights and weekend work.

JOB RESPONSIBILITIES    

Leadership, Management, Accountability

  1. Provide leadership and expertise for the full scope of Finance functions, including financial management, audit and taxes, accounting, grant invoices and reporting, budgeting/forecasting/ projections, administration (e.g., facilities, IT)
  2. Lead, manage, develop, and inspire two direct reports ( Accountant and Grant Accountant) and one indirect report (Bookkeeper) toward accountable, goal-based outcomes
  3. Develop annual individual & department goals and objectives; develop and monitor annual Finance budget for Finance related services and staff
  4. Identify and manage key metrics and analytics to support decisions driving the financial agenda for the business.
  5. Represent the agency to financial partners, including financial institutions, investors, foundation executives, auditors, public officials as needed; manage relationship with insurance brokers and investment advisors
  6. Ensure agency compliance with generally accepted accounting principles (GAAP); ensure legal and regulatory compliance regarding all financial functions; ensure proper management and oversight of federal funds under OMB Uniform Guidance

Financial Management

  1. Oversee financial management, planning, systems and controls
    1. Manage all internal financial processes and maintain financial records
    2. Continually evaluate and develop internal policies and procedures (SOPs)
    3. Ensure legal and regulatory compliance regarding all financial functions
  2. Oversee cash flow planning and ensure availability of funds as needed
  3. Monitor investments to ensure alignment with the agency Investment Policy
  4. Prepare and communicate monthly, quarterly and annual financial statements and updates as appropriate to CEO/COO, Leadership Team, Finance Committee, Governing Board, and Funders

Accounting

  1. Maintain the general ledger system
  2. Implement and strengthen routine systems and internal controls for invoicing, accounts payable and accounts receivable, bank reconciliation, procurement, and produce monthly and annual financial reports for review
  3. Oversee the agency’s accounts payable, receivable, petty cash, payroll, banking and investments, ensuring proper documentation and coding
  4. Administer payroll and benefits software and oversee payroll management including accrued employee benefits and 403B contributions
  5. Ensure timeliness, accuracy, and usefulness of financial and management reporting as appropriate for CEO/COO, Leadership Team, Finance Committee, Governing Board, and Funders

Grant Budgeting, Tracking, Reporting, Compliance Oversight

  1. Oversee budgeting and financial reporting for grant agreements, including evaluation, recording and recognition of restricted funds
  2. Work with VP, Advancement and VP, Program and Grant Accountant to administer all contracts and grants, prepare reports and reimbursement (invoice) requests for all grants and contracts
  3. Oversee monthly reconciliation and preparation of grant activity reports, financial reports, and forecasting to support Leadership Team and Funders as appropriate

Audit and Taxes

  1. Coordinate and prepare documentation to support audits, including A-133/Uniform Guidance and 403B, and proper filing of Annual Form 990 to the IRS
  2. Oversee the financial component of government/grantor contract monitoring visits including coordination and preparation of documents
  3. Manage information and submissions related to federal, state, and local tax filings and business registrations

Budgeting/Forecasting/Projections

  1. Coordinate the development and management of budgets/forecasts through meetings and discussions with COO and Leadership Team. Work with the Team to develop budgets for new programs and opportunities
  2. Provide timely reports and develop short, medium, and long-term financial plans and projections
  3. Develop predictive models and activity-based financial analyses to provide insight into the agency’s operations and business plans

Administration (Risk Management, Technology/IT, Facilities)

  1. Manage, administer, and coordinate agency insurance requirements including liability, unemployment, workers’ compensation, benefits-related, and other coverages
  2. Guide the agency’s technological development, including: systems development and implementation, hardware upgrades and replacement schedules, and performing internal technology audits for the agency
    1. Manage BBBSI’s Technology and Help Desk partners
    2. Manage continuous improvement of the agency’s document management system (SharePoint/Teams)
  3. Manage and negotiate leases, large purchases, liability insurance (including D&O), agency, and service contracts
  4. Manage all aspects of office infrastructure and operations including office space and equipment leases and maintenance, supplies and materials, and technology, as well as any future searches for new office space that may be required, and the associated process of moving offices if needed.
  5. Complete special projects as requested or directed by the COO, including: development of specialized financial and programmatic reports, general research and data collection

JOB QUALIFICATIONS

Academic Requirements & Designations: Minimum – Bachelor’s degree with background in accounting, economics, finance, business management, or other relevant disciplines and 7-10 years of progressively responsible experience and proven track record in financial management or an equivalent combination of education and professional experience. Advanced credentials such as a master’s degree in business administration (MBA) or a certified public accountant (CPA) are strongly preferred.

Professional Requirements:  Experience with nonprofit accounting, management skills, and government grant processes and procedures strongly desired.

  • Experience managing federal funds and familiarity with OMB Uniform Guidance
  • Extensive knowledge of generally accepted accounting principles (GAAP)
  • Experience in managing diverse, restricted funding portfolios
  • Extensive experience with automated financial & accounting reporting systems (Intaact preferred)
  • Experience developing and implementing organizational policies based on legal obligations and organizational best practices
  • Experience setting goals and objectives, prioritizing and structuring action plans and work activities
  • Experience in analysis, implementation, and evaluation of IT systems and their specifications
  • Knowledge of enterprise resource planning (ERP) systems and planning
  • Knowledge of government contract and grant management
  • Knowledge of tax and other compliance implications of nonprofit status
  • Adept at operating in a dynamic, rapidly changing work environment
  • Excellent computer skills and proficient in Excel, Word, PowerPoint, and Outlook
  • Excellent interpersonal, written, and verbal communication skills with the ability to connect with diverse audiences

PERSONAL ATTRIBUTES

Must demonstrate leadership, dedication, and an interpersonal savvy that helps establish effective relationships and a positive (vs appropriate) rapport with people; have attentive and active listening skills; take a sales/marketing approach to interaction with clients and volunteers; be results/outcome oriented; be approachable, organized; and demonstrate sound judgment in a leadership capacity.  Our best employees 1) set the bar high 2) are intentional and thoughtful about their choices 3) collaborate as a means to community solutions 4) are positive, can-do, and solution-oriented 5) embrace diversity, equity, and inclusion, and 6) are accountable and get it done.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing work in an office environment and include the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The ability to work independently; remain sedentary for extended periods of time (6+ hours per day); lift 10-15lbs; push, pull, bend kneel, as needed for normal operations.

APPLICATION INSTRUCTIONS

Cover letters and resumes can be submitted online at: http://bbbsi.gatherdocs.com/.

Note: only those applicants believed to be viable candidates for this opportunity will be contacted. No phone calls please.

WHO SHOULD APPLY 

At BBBSI, we serve more than 3,100 children annually in Chester, Delaware, Montgomery and Philadelphia Counties in Pennsylvania, and Burlington, Camden and Gloucester Counties in New Jersey. Our aspiration is to develop an organization that reflects our constituent base. BBBSI promotes a culture of inclusion and seeks talented staff from diverse backgrounds. BBBSI is an equal opportunity employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, age, disability, veteran status, first and second-generation immigrants, and people from low-income families, or any legally protected factor.