GRANT ACCOUNTANT [Philadelphia, Pennsylvania]

Big Brothers Big Sisters Independence

Position: Grant Accountant

Location: Philadelphia, PA

Job Status: Full-time, Exempt

Reports to: Controller



JOIN A FORWARD-THINKING AGENCY THAT SEEKS TO ENSURE THAT ALL YOUTH ACHIEVE THEIR FULL POTENTIAL. Big Brothers Big Sisters Independence (BBBSI) is the largest BBBS agency in the state and fourth largest in the nation. Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth, while working collaboratively to strengthen the quality of the mentoring field and close the mentoring gap.



Reporting to the Controller, the Grant Accountant is responsible for processing grant activities and maintaining the financial records in compliance with terms and conditions and audit standards. This position provides accounting support for Federal, State, and Local grants. The position also assists with the grant closing process, reconciling funds and accounts to identify errors or discrepancies and perform general ledger account analysis.


Candidates with a strong connection to the community that BBBSI serves and the Southeastern Pennsylvania/Southern New Jersey area are given preferential consideration. Occasional travel to events is required, as is some nights and weekend work.



Grant Budgeting & Oversight

  1. Plans, organizes, and coordinates the accounting and financial reporting for BBBSI grant portfolio in collaboration with Advancement & Program Leadership, including preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next

Grant Tracking & Invoicing

  1. Maintain financial records of all grant funds consistent with audit standards
  2. Computes, prepares, and submits the annual indirect cost rate. Performs fringe benefits calculations, including adjustments resulting from redistributions
  3. Researches issues, prepares and submits grant invoices/billings, and collects funds for the support of restricted fund expenditures.
  4. Prepare all applicable month end close journal entries, including salary accruals and accruals of other expenditures; monitor for reversals

Grant Reporting & Data Reconciliation

  1. Provide regular reporting and perform variety of financial analysis on an as needed basis
  2. Perform monthly reconciliation with Advancement/Salesforce and Payroll

Grant Compliance & Internal Controls

  1. Monitor grant compliance with internal policies and any other applicable grant regulations
  2. Implement procedures to communicate, educate and ensure compliance with grant regulations throughout the organization
  3. Provide Internal Control support for the organization assisting the Controller with establishing and maintaining effective controls over: separation of duties, access control, standardization, reconciliation & approval authority

Financial Reporting & Other Duties

  1. Assist the Controller with timely, accurately and effectively reporting all financial information to both internal and external stakeholders meeting all deadlines
  2. Support the Senior Accountant as needed and other duties/special projects as assigned




Academic Requirements: Bachelor’s degree in accounting (OR an Associate’s Degree and a minimum 4 years relevant experience OR no degree but a minimum of 8 years relevant experience) required per national agency requirements.


Professional Requirements: 2 to 5 years Grant Accounting experience required, ideally in a non-profit/human services setting, educational or social services.  Expert proficiency with QuickBooks Pro and Microsoft Excel and other Office products required. Some experience with Sage Intaact, payroll systems (e.g., Paylocity or ADP), and donor CRM packages (e.g., Salesforce) would be a plus.  Candidate should possess a solid foundation of GAAP, internal controls and good working knowledge of annual audits.


The successful candidate must be customer-service oriented, able to work independently, exercise sound judgment, anticipate and proactively troubleshoot and problem-solve issues related to their role. Additionally, they must have the ability to manage detailed work and projects, possess strong organizational and interpersonal skills, and interest in working with diverse constituencies.  Must have ability to attend meetings and/or events in the greater Philadelphia region.



Must demonstrate leadership, dedication, and an interpersonal savvy that helps establish effective relationships and an appropriate rapport with people; have attentive and active listening skills; be results/outcome oriented; are approachable, organized; and demonstrate sound judgment in a leadership capacity.  Our best employees 1) set the bar high 2) are intentional and thoughtful about their choices 3) collaborate as a means to community solutions 4) are positive, can-do, and solution-oriented 5) embrace diversity, equity, and inclusion, and 6) are accountable and get it done.



Cover letters and resumes can be submitted online at:

Note: only those applicants believed to be viable candidates for this opportunity will be contacted. No phone calls please.



At BBBSI, we serve nearly 3,000 children annually in Chester, Delaware, Montgomery and Philadelphia Counties in Pennsylvania, and Burlington, Camden and Gloucester Counties in New Jersey. Our aspiration is to develop an organization that reflects our constituent base. BBBSI promotes a culture of inclusion and seeks talented staff from diverse backgrounds. BBBSI is an equal opportunity employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, age, disability, veteran status, first and second-generation immigrants, and people from low-income families, or any legally protected factor.