Position Title: Program Events Intern
Department: Community Based Mentoring
Organization Description
As the largest and oldest mentoring agency in the region, Big Brothers Big Sisters Twin Cities (BBBS) has a strong foundation that supports life-changing mentoring relationships between caring adult volunteers (“Bigs”) and young people (“Littles”). By partnering with young people, parents/guardians, and volunteer mentors, BBBS defends and amplifies the potential of youth through impactful relationships, educational support, and increased confidence and social- emotional skills.
Justice, equity, diversity, and inclusion (JEDI) are central to our mission and values, and BBBS strives to implement these ideals across all areas of our agency. We are dedicated to cultivating a safe environment where all individuals feel equally respected and valued.
Our mission is to create and support mentoring relationships that ignite the power and promise of youth. BBBS accomplishes its mission by:
- Providing deep and intentional partnerships with our youth
- Building and sustaining deep relationships with our mentors
- Building a strong organizational foundation
- Creating a workplace culture that represents who we serve
- Transforming our community to understand the importance of our youth
Position Specifics
- Supervisor: Manager of Program Events
- Salary: $17.50 – $19.50
- Department: Community Based Programming
- Job Type: Internship, approximately 20 hours per week with increasing hours as events approach, evenings and weekends required (candidates should expect around 5 hours of evening and weekend work per week)
- Position End Date: June 2023, potential for extension based on grant renewal
- Location: Minneapolis
Primary Function of the Position
- This position will support the Manager of Program Events in planning and executing activities for BBBS volunteers, youth and families, specifically related to grant initiatives. This position will be responsible for researching and planning STEAM activities, as well as tracking and reporting grant goals. At the end of this internship, this individual will have working knowledge of key event skills, including developing event timelines, planning processes, and community outreach.
Essential Job Functions
- Assist with event planning including organizing food and beverage, venue set-up, audio/visual needs and programming.
- Research and plan STEAM activities for youth participants
- Support the Manager of Program Events in donor, sponsor and volunteer outreach and stewardship.
- Track and maintain event attendance and additional data to support grant requirements and long term department goals.
- Help to coordinate on-site logistics and provide directions to volunteers.
- In collaboration with the Manager of Program Events, prepare summary reports and make recommendations for future events.
- Provide office support and perform other job-related duties as assigned.
Education and Experience
- High school diploma or equivalent required
- At least one year of experience working with youth
- Experience in coordinating STEAM (Science, Technology, Engineering, Arts, Math) activities for youth highly preferred
- Experience in event planning highly preferred
- Must possess a valid driver’s license and have a reliable means of transportation for the performance of work responsibilities.
Knowledge, Skills, and Abilities
- Strong organizational, communication and multi-tasking skills
- Highly attentive to detail and a demonstrated ability to take initiative
- Excellent customer service skills in dealing with internal and external constituents
- Ability to work independently and as part of a team
- Experience working successfully with diverse populations and uphold the agency’s commitment to justice, diversity, equity and inclusion in all our programming and activities.
- Collaborative work style with strong interpersonal skills; ability to work both in a team and independently, to exercise good judgment, make sound decisions and problem solve.
- Excellent verbal and written skills, with the ability to communicate professionally and effectively with internal and external audiences.
- Experience with handling confidential and sensitive information.
- Ability to work a flexible schedule and be on-site at BBBS’ and partner facilities, including regular evenings and weekends, sometimes with short notice.
Training
- Orientation and onboarding to Big Brothers Big Sisters Twin Cities
- On-the-job training and coaching by supervisor
Physical Requirements
- This job has a physical requirement which may require standing, sitting, walking, assisting in various time capacities. The job must occasionally lift and/or move up to 20 pounds with assistance. The applicant can expect sitting in a normal seated position for extended periods of time by extending hand(s) or arm(s) in any direction
Benefits
- We care deeply about our employees and know holistic support is essential for our staff to carry out the BBBS mission. We recognize the need for flexible scheduling and remote work. Employees are able to work with their supervisors to identify a schedule that works best for both them and the agency. We offer on the job training and $25/month cell phone reimbursement.
How to Apply
Qualified candidates can apply online via this link: BBBS Careers. Include a cover letter and resume.
Our hiring process includes phone screens and in-person interviews, reference and background checks for final candidates. All staff are required to be fingerprinted through the bureau of criminal apprehension (bca) within the first week of employment.
Persons of color, women, members of the lgbtq community, veterans, and individuals with disabilities are strongly encouraged to apply. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to the human resources team at careers@bigstwincities. Org. At this time, we are unable to provide company sponsored visas and are only considering candidates who are eligible to work in the united states.
The above statements are not intended to encompass all functions and qualifications of the position. Rather, they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.
