Community Relations Coordinator (Central Montana – Helena Area)

Job Title: Community Relations Coordinator – Helena Area
Status: Regular Full-Time
Supervisor: Executive Director
Supervises: 4 Staff
Salary: $22 per hour + benefits including paid time off, medical/dental/vision insurance, SIMPLE IRA with 3% employer match, share in staff incentive plan
To Apply: Please email a cover letter, resume, and references to
Location: This position will be based out of the Helena office in Montana.

Position Summary:

The Community Relations Coordinator is responsible for volunteer and youth recruitment, community relations, and event management. This is an outward-facing position. The coordinator works closely with the staff and board to implement the strategic plan and develop and maintain the relationships and resources to sustain the mission of the organization into the future. This position will require teamwork with staff, board, and members of the community.

Requirements, Experience, Skills:

  • Bachelor’s degree from an accredited college or university, preferred
  • Ability to work collaboratively with BBBS staff, board, volunteers, families served, other agencies, business leaders, schools, committees and community groups;
  • Familiarity in navigating various computer applications, including Microsoft Office 365, Adobe Creative Suite, WordPress (or equivalent platform), and social media platforms
  • Experience in a donor database software
  • Demonstrated success in fundraising and execution of special events
  • Excellent verbal and written communication, planning, and organizational skills;
  • Willing and able to work irregular hours and have a flexible work schedule;
  • Willing and able to use personal vehicle for local travel on Agency business; and
  • Must hold a valid driver’s license and proof of vehicle insurance.

Areas of Responsibility:

Volunteer and Youth Recruitment

  • Carry out recruitment strategies in coordination with program staff and according to goals and priorities set in the Agency’s recruitment and strategic plans
  • Focus on strategic recruitment partners including businesses, schools, organizations, and faith-based groups identified as likely candidates
  • Participate in Big Recruitment Committee meetings
  • Report monthly on recruitment outputs and results as compared to goals set in annual recruitment plan
  • Assist with enrollment and provide program support as needed

Community Outreach

  • Promote awareness of BBBS programs and volunteer, youth, and donor opportunities by cultivating relationships with local businesses, organizations, and other potential partners.
  • Schedule presentations to businesses, organizations, and faith-based groups for volunteer recruitment.
  • Educate the public, prospective volunteers, potential partners and families about the benefits and expectations of BBBS programs.
  • Coordinate marketing and communication strategies across all platforms including e-news, web, TV and radio, social media, billboards/signage and print.
  • Implement the agency’s recruitment plan to support the growth of the program and aid fund development efforts.
  • Distribute press releases and secure placement in media outlets for stories, events, etc.
  • Support the Executive Director with communications and coordination with community stakeholders and business leaders.

Event Management

  • Coordinate community fundraising, stewardship, and outreach events in conjunction with staff and board members
  • Plan and carry out communications and mailings in advance of events to ensure event participation
  • Carry out other tasks as needed by the organization